At Alliotts, we’re committed to protecting and respecting your privacy.  We are bound by the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’). We handle data in line with the individual rights and principles it promotes and protects.

This Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy policy. Where we act as a data processor on behalf of a data controller (e.g. processing payroll) we provide an additional schedule as part of that agreement and should be read in conjunction with this policy.

Who are we?

Alliotts LLP is an independent mid-tier firm of Chartered Accountants and business advisors.  Alliotts is registered to carry on audit work in the UK, regulated for a range of investment business activities, and licensed to carry out the reserved legal activity of non-contentious probate in England and Wales by the ICAEW.

Details about our audit registration can be viewed at www.auditregister.org.uk for the UK and www.cro.ie/auditors for Ireland, under reference number C007245695.

We operate from two offices: 

Imperial House

8 Kean Street

London

WC2B 4AS

Friary Court

13-21 High Street

Guildford

GU1 3DL


What information do we collect about you on this website?

As a visitor, you do not have to submit any personal information in order to use our website. This website collects personal information when you specifically provide it to us; either when making an enquiry about our services, subscribing to receive our communications, or uploading a job application.

In each case, we will collect only the data needed to allow us to provide you with the marketing communications you ask for; to respond to your enquiry about our services; or to process your application for a position at Alliotts. Website usage information is collected using Cookies – please click here for further information.

Our website contains links to other websites.  This privacy policy only applies to the Alliotts website, so please be sure to read the privacy policies of any other websites you click through to.

Service Specific Privacy Notices

Please click through the links below for further details on how we handle your personal data in the following areas:

Your Rights to your Personal Data

Under the General Data Protection Regulation, all individuals have certain rights in relation to their personal data.  Please click here to read these in full.

You are entitled to:

  1. Have your data erased (unless there is a legal reason for this to be kept)
  2. Have your data amended if it is inaccurate or out-of-date
  3. Have access to copies of the personal data we hold on you

Any requests for erasure, rectification or access should be emailed to data@alliotts.com.  Alternatively you can submit this request in writing to Head of Data, Alliotts, Imperial House, 8 Kean Street, London, WC2B 4AS. 

Where you are a data controller and we act for you as a data processor (e.g. by processing payroll), we will assist you with Subject Access Requests that you may receive for which we hold data.

Data Security and Data Breach Policy

We have put appropriate security measures in place to prevent your personal data being lost, accessed by or disclosed to unauthorised parties.  Access to personal data is limited to those employees, agents, contractors and third parties who require this data in order to fulfil our contract with you.  A strict hierarchy of networked drives exist to ensure staff and partners only have access to content which is relevant to the performance of their jobs.

Alliotts staff are contractually obliged to adhere to data security policies which include email encryption, secure portals for the transfer of data between Alliotts and clients, and minimal paper records to ensure data is maintained in the secure IT environment in which Alliotts operates. 

We are committed to ensuring all staff are up-to-date with the latest data protection legislation.  Mandatory training will be provided when major updates to legislation take place, with refresher courses offered at regular intervals to ensure all Alliotts employees and partners continue to use best practice when handling personal data.

We have robust procedures in place to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Feedback and Complaints

If, at any time, you do not feel that your data has been handled in line with your rights under GDPR, or wish to gain clarification on any of the points in this privacy policy, please contact our Head of Data, Chris Mantel. chris.mantel@alliotts.com   020 7240 9971

You have the right to make a complaint to the Information Commissioners Office (ICO), the UK supervisory authority for data protection issues.  Their contact details are as follows: 

Information Commissioners Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

https://ico.org.uk/concerns

  

Our Privacy Policy is regularly reviewed.

 Last updated: 01 July 2020

Chris Mantel
Chris Mantel
Beth Lyle
Beth Lyle