Job Applicants

As part of any recruitment process, the Firm collects and processes personal information, or personal data, relating to job applicants. This personal information may be held by the Firm on paper or in electronic format.  We will process information contained in this form to comply with the requirements of General Data Protection Regulations (GDPR) and the Commission for Racial Equality.

What personal data do we collect and why?

We will only use and collect personal data which is relevant to your application for employment and preparation of any subsequent employment offers and contracts.  Examples of information that we collect are:

  • Your contact details
  • Personal data provided in a CV, application form or cover letter
  • Details of current salary and employment benefits
  • Information relating to your right to work in the UK

We will only use your personal information in order to process your application, enter into a contract with you, and to comply with legal obligations.  Any information we request will be limited to allow for these specific purposes.

Special Category Data

Some of the personal data involved in processing job applications and employment contracts is special category data, meaning this data will be treated with extra care.  Examples of some of the special category data we may collect during the recruitment process are below:

  • Health records to inform of any reasonable adjustments the Firm may need to make during the recruitment process
  • Information about criminal convictions and offences

Will we share your personal data?

For the purposes of recruitment, data may be shared with our recruitment consultants, SWAT UK and Chameleon Personnel. 

If your application is successful and we make an offer of employment, we may share your information with external organisations for the purposes of conducting pre-employment references and background checks; with your previous employer for reference purposes; and with legal professionals where applicable.

How long will we retain your information?

We retain personal data that is relevant, accurate, up-to-date, and necessary for regulatory and legal requirements.

If your application for employment or engagement is unsuccessful, as a rule the Firm will  hold your personal information for six months after the end of the relevant recruitment exercise but this is subject to:

(a) Any minimum statutory or other legal, tax, health and safety, reporting or accounting requirements for particular data or records, and

(b) the retention of some types of personal information for up to six years to protect against legal risk, e.g. if they could be relevant to a possible legal claim in a tribunal, County Court or High Court.

If you have consented to the Firm keeping your personal information on file for in case there are future suitable employment opportunities with us, the Firm will hold your personal information for a further year after the end of the relevant recruitment exercise, or until you withdraw your consent if earlier.

If your application for employment or engagement is successful, personal information gathered during the recruitment process will be retained for the duration of your employment or engagement and in accordance with the privacy notice for employees, workers and contractors.

Data Security

We have put appropriate security measures in place to prevent your personal data being lost, accessed by or disclosed to unauthorised parties.  Access to personal data is limited to those employees, agents, contractors and third parties who require this data in order to process your job application, any subsequent interviews and offer of employment.

We have robust procedures in place to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Our Privacy Policy is regularly reviewed.

Last updated: 4 June 2018

Chris Mantel
Chris Mantel
Beth Lyle
Beth Lyle